Board Positions

1. All club members in good standing are welcome to sit on the board.
2. Watch for our next annual general meeting (AGM). These are normally in late September or early October each year.
3. Get nominated for a positon. Either in person at the AGM, or if you can't attend, you can submit a nomination in writing to another member to be presented at the AGM.
4. If there are multiple nominees, a vote of the members in attendance at the AGM will decide who fills the role.
5. All positions are 2 year terms. 
   • Positions available during EVEN calendar years: President, Secretary, Volunteer Coordinator, Coaching Chair, and Track Manager Chair.
   • Postions available during ODD calendar years: Vice President, Treasurer, Marketing Director, Track Operator, Fundraising Chair, and Concession Chair.

 

 

PRESIDENT
The President shall have overall responsibility of the management of the Society. He/she shall be ex-officio a member of all Committees. He/she shall, when present, preside at all meetings of the Society and of the Board. In his/her absence, the Vice President shall preside at any such meetings. In the absence of both, a chairperson may be elected at the meeting to preside.

VICE PRESIDENT
The Vice President shall assist the President in his/her duties, and in the absence of the President, attend and preside at any meeting of the Society. The board may assign specific additional responsibilities to the Vice President. The Vice President shall also be the Chairperson of Committees and ensure that committees meet and are adequately managed.

SECRETARY
It shall be the duty of the secretary to attend all meetings of the Society and of the Board, and to keep accurate minutes of same. He/she shall have charge of the Seal of the Society which whenever used shall be authenticated by the signature of the Secretary and the President, or, in the case of the inability of either to act, by the Vice President. In case of the absence of the Secretary, his/her duties shall be discharged by such officer as may be appointed by the Board. The Secretary shall have charge of all the correspondence of the Society and be under the direction of the President and the Board.

Unless reassigned by the board, the Secretary shall also keep a record of all the members of the Society and their addresses, send all notices of the various meetings as required, and collect and receive the annual dues or assessments levied by the Society. Such monies shall be promptly turned over to the Treasurer for deposit in a Bank, Trust Company, Credit Union, or Treasury Branch as required. 

 

TREASURER
The Treasurer shall receive all monies paid to the Society and be responsible for the deposit of same in whatever Bank, Trust Company, Credit Union, or Treasury Branch the Board may order. He/she shall properly account for the funds of the Society and keep such books as may be directed. He/she shall present a full detailed account of receipts and disbursements to the Board whenever requested and shall prepare for submission to the Annual Meeting a statement duly audited of the financial position of the Society and submit a copy of same to the Secretary for the records of the Society. The Office of the Secretary and Treasurer may be filled by one person if any annual meeting for the election of officers shall so decide.

MARKETING DIRECTOR
The Marketing Director shall be the primary manager of communications between the Board and the membership and public. This shall include all forms of communication including written and electronic means. The President and others, such as a marketing committee, with the permission of the Board, shall be given access to communication systems to assist the Marketing Director. 

 

TRACK OPERATOR
The Track Operator manages all race registrations and coordinates information and results with affiliated organizations. He/she is responsible for maintaining data systems, including moto sheets and point tabulations. He/she shall be the Society's representative on our sanctioning bodies along with the President or his Board of Directors appointed designate.

VOLUNTEER COORDINATOR
The Volunteer Coordinator is responsible for all aspects of volunteer management, including recruiting volunteers as well as tracking and documenting the hours completed by volunteers. 

 

FUNDRAISING CHAIR
The Fundraising Chairperson is responsible generally for raising funds for the Society including; applying for grants, casino and gaming licenses, soliciting donations, and managing tickets.  Managing volunteers under a Fundraising Committee, the Fundraising Chair shall perform or assign positions such as Casino Chairperson and Raffle Ticket Coordinator. The Raffle Ticket Coordinator shall not be the Treasurer. All funds collected must be forwarded to the Treasurer.

COACHING CHAIR
The Coaching Chair shall oversee the coaching program as established by the Board of Directors. The Coaching Chair may be a coach of athletes, but it is not a requirement. The Coaching Chair position is voluntary, and participation at board meetings and functions will not be paid. Compensation for actual coaching of member athletes is permissible, as determined by the Board of Directors, and is separate from this position.

CONCESSION CHAIR
The Concession Chair manages all aspects of coordinating the concession at the Airdrie BMX track on behalf of the Board of Directors, including managing any potential contractors, staff, and volunteers that work in or for the concession. All funds received and spent are to be handled or coordinated through the Treasurer.

TRACK MANAGER CHAIR
The Track Manager Chair shall oversee and coordinate all physical aspects of the Airdrie BMX track maintenance on behalf of the Board of Directors. It will be the Track Manager's decision if the track is safe to open, including weather-related decisions. In the absence of the Track Manager, the President shall make track-related determinations.